1. Head to the Activities menu and select Create An Activity

2. Choose Team Sports

3. Answer the following questions

• Do you need to track attendance at every session and/or offer pro-rata billing?

• When would you like invoices to be created?

• Is participation guaranteed at the time of registration?

• Choose dates if you have chosen to track attendance

4. Click Let's Go!

General Settings

1. Choose Category

2. Choose your venue from the second drop-down menu

   • If your venue is not there, click the Create new venue button to the right

   • A form will populate where you will fill in the details of your venue

3. Select the staff who will be at the activity from the next drop-down menu.

4. Select your type of attendees:

   • Children (their parents will make the bookings)  OR

   • Adults/young adults (will make bookings themselves)

5. Enter the activity name

6. Add Room directions (if needed)

Online Listing Details

1. Write a description of the activity that will be seen on the activity page

2. List items your attendees need to bring and/or wear, and list highlights of the activity. These will appear as bullet-point lists on your online listing

3. If you have important information that you need everyone to read you can provide it here (for example, information about bus routes). This message will display prominently in a red Important Information alert box immediately above the booking form

4. Upload a Promo Image to enhance your tile

5. Attach any flyers in a form of a pdf

If You Track Sessions - Time and Cost

Session Times and Cost

1. You can select only one session for this activity type

2. Choose Attendee limit, Start & Finish times and Session Cost

Dates

1. Select dates when the activity will be running

2. Amend Attendee limit, Start & Finish times and Session Cost - if required

If You DO NOT Track Sessions - Time and Cost

Time Period And Details

1. Choose the start and finish times of the activity

2. Select the days the activity will run on

3. Select a date when registrations will automatically close for the activity

4. Select the days the activity will run on

5. Describe the start and finish time details

Pricing / Fees

1. Allow customers to select

   • Only one of the pricing options

   • Any of the pricing options

2. Enter item name, total available spaces, and price for the item

3. Choose if you would like to know the name of the participant

4. If you do not need to know the name of the participant - ask how many of the items the customer requires

Additional Items

If you want to offer add-ons or additional items, check the box and fill out all necessary information.

Discounts

You can offer any of the discount types available. Please see here for more information:

• Activity Discounts & How They Apply

• How To Setup Promo Codes

Extra Questions

You can ask extra questions that will be specific to the activity. You can choose from one of the templates or create your own custom questions - either Free Text or with Answer Options

Booking Settings

1. You can choose to sort the attendees into teams

   • If you have chosen this option - please select the attendee and move them to a team within the activity

   • Another question will populate if you choose to sort everyone into teams - to inform parents that places can not be guaranteed until after teams have been confirmed

   • See this help guide where Team Sorter is explained in detail

• If you choose not to sort everyone into teams - you will see a list of registered attendees with the activity

2. You can choose to add attendees to a waiting list if the maximum number of allowed attendees has been reached

3. Choose to offer Free Trials. Please read more about Free Trials here: How To Setup Free Trials

• You will be able to convert to Full Booking from the Booked In Tab:

• Or the customer will be able to convert the booking from the EMY Parent Portal. Please refer to this help guide for more information: Convert Free Trial into Full Term Booking

4. If you select Yes for "Attendees must complete Safety Form before attending" then the attendee (or guardian) will receive reminders for incomplete Safety forms

5. You can prevent customers from editing their existing bookings within a specified period

Invoice Settings

1. Choose Invoice Due Date

2. Choose to itemise or group sessions [Available only if you choose to track attendance at every session and/or offer pro-rata billing]

3. Invoices can be generated:

   • At the time the registration is made which is invoicing in advance, or

   • Only once you as a provider have confirmed the place in a team that is invoicing in arrears

Subsidy Settings

Enable or disable subsidies/vouchers for this activity

Online Publishing Settings

1. To enable customers to use the booking form to make bookings ensure the booking form is not hidden by selecting No

2. To allow bookings or enquiries to come through for this activity, click Yes

3. To publish the activity online and enable customers to find your minisite, click Yes

Last Updated: 07 Mar 2025